Legal
4 min read

Which employee expenses are tax-deductible?

Written by
Nour
Published on
May 26, 2025
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Which employee expenses are tax-deductible?

Nour
May 26, 2025
4 min read
dkb-finances-primary.webflow.io/blogs/which-employee-expenses-are-tax-deductible

Which personnel costs are tax deductible? Every entrepreneur incurs expenses, and part of these can be tax deductible. This means that these costs can help when calculating your profit, resulting in you paying less tax in the end. In this blog, we discuss which personnel costs are deductible and what you should take into account.

When do you record personnel costs?
There are different ways to process costs in your administration:

Costs you can deduct in one year
Some costs may be deducted fully in the same year. This applies, for example, to:

  • Salaries of employees
  • Costs for education and training
  • Travel expenses for business trips
  • Occupational health and safety provisions and work clothing (if they meet the conditions)

Costs that must be spread over several years
Some personnel-related investments cannot be deducted all at once but must be spread over several years. Examples include:

  • Large training programs with multi-year contracts
  • Workplace setup specifically for staff (if it qualifies as an investment)

How do you process personnel costs for tax purposes?
Personnel costs are recorded in your administration as business expenses. Important points of attention here are:

  • Ensure a clear administration in which all costs are correctly recorded.
  • Take into account tax rules regarding wage tax and social security contributions.
  • Make use of possible subsidies or tax benefits, such as the WKR (Work-Related Costs Scheme).

Good to know
Not all personnel costs are fully deductible. When an expense has both a business and private character, you may only deduct the business portion. For example:

  • Work-related travel (in case of partial private use)
  • Allowances for representation or work clothing that is also worn outside of work
  • In addition, there are costs that are not deductible, such as:
    • Fines and traffic fines
    • Clothing that can also be worn privately
    • Representation costs that exceed the legal threshold

For the exact percentages and conditions, you can visit the website of the Dutch Tax Administration. Here you will find the most up-to-date regulations regarding deductible personnel costs for entrepreneurs.

Would you like to be sure which personnel costs are tax deductible in your situation? Feel free to contact us for a no-obligation consultation!

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